The Ontario Lacrosse Association (OLA) is the governing body responsible for the administration and development of the sport of lacrosse in Ontario. The OLA is committed to protecting the privacy and confidentiality of personal information collected from its members, participants, volunteers, and website users.

This Privacy Policy explains how the OLA collects, uses, stores, and protects personal information in accordance with applicable Canadian privacy legislation, including the Personal Information Protection and Electronic Documents Act (PIPEDA).

Collection of Personal Information

The Ontario Lacrosse Association may collect personal information necessary to administer lacrosse programs, competitions, and services. This may include:

• Name and contact information (address, email, phone number)
• Date of birth and demographic information
• Parent or guardian information for minors
• Registration and participation records
• Emergency contact information
• Medical information required for participation and safety
• Coaching, officiating, or volunteer certification information
• Payment or billing information related to registration

Personal information may be collected through registration systems, program applications, communications, website forms, and other lawful means.

Use of Personal Information

The OLA uses personal information for purposes including:

• Administering registration and membership programs
• Organizing leagues, competitions, and events
• Managing athlete, coach, official, and volunteer participation
• Communicating with participants and member associations
• Supporting athlete development and high-performance programs
• Meeting legal, regulatory, insurance, and safety requirements
• Promoting and reporting on the sport of lacrosse

The OLA only collects and uses personal information that is necessary and reasonable for these purposes.

Disclosure of Personal Information

The OLA does not sell, rent, or trade personal information.

Personal information may be shared with:

• Member clubs, leagues, and associations for program administration
• Event organizers or partners involved in delivering OLA programs
• Insurance providers when required for claims or coverage
• Government agencies or funding bodies where required for reporting
• Service providers assisting with registration systems or technology

Personal information may also be disclosed when required by law or when necessary to protect the safety, rights, or property of individuals or the organization.

Consent

The OLA collects personal information with the knowledge and consent of the individual or, where applicable, their parent or guardian.

Individuals may withdraw consent for the use of their personal information at any time, subject to legal or contractual obligations. Withdrawal of consent may limit participation in certain programs or services.

Safeguarding Personal Information

The OLA maintains appropriate administrative, technical, and physical safeguards to protect personal information from loss, misuse, unauthorized access, disclosure, or modification.

Access to personal information is restricted to employees, volunteers, and representatives who require the information to perform their responsibilities.

Retention of Information

Personal information is retained only for as long as necessary to fulfill the purposes for which it was collected or to meet legal and regulatory obligations. When information is no longer required, it will be securely destroyed or anonymized.

Access to Personal Information

Individuals may request access to the personal information the OLA holds about them and may request corrections if the information is inaccurate or incomplete.

Requests for access should be submitted in writing to the Ontario Lacrosse Association. The OLA will respond within a reasonable timeframe, generally within 30 days.

External Websites

OLA websites may contain links to external websites. The OLA is not responsible for the privacy practices or content of external sites and encourages users to review the privacy policies of those websites.

Contact

Questions or concerns regarding this Privacy Policy or the handling of personal information may be directed to the Ontario Lacrosse Association.